About this role
We are seeking a proactive and highly organised Travel Coordinator to support a busy corporate environment in Dublin. This role will be responsible for coordinating employee travel, supporting office operations, and helping to deliver a positive workplace experience for employees and visitors.
This is a varied, hands-on opportunity suited to someone who enjoys working in a fast-paced environment, has strong attention to detail, and takes pride in providing excellent service and support.
Key Responsibilities
Travel Coordination
- Book and coordinate employee travel, including flights, accommodation and ground transportation using the company’s travel platform
- Manage travel changes, cancellations and travel-related queries
- Coordinate accommodation arrangements for interns, new hires and business visitors
- Arrange airport transfers and other travel logistics
- Maintain accurate travel records and support travel reporting where required
Office Operations & Reception Support
- Welcome visitors and assist with front-of-house duties
- Coordinate meeting room bookings and meeting setup requirements
- Manage incoming post, deliveries and courier services
- Ensure office supplies, refreshments and workplace essentials are adequately stocked
- Support the smooth day-to-day running of the office environment
Employee & Onboarding Support
- Assist with onboarding activities for new employees, including office orientation and logistical support
- Help create a positive and welcoming workplace experience
- Support internal events, team activities and employee initiatives
Administration & Vendor Coordination
- Process and track travel-related invoices and expenses
- Liaise with travel providers, accommodation partners and other external vendors
- Provide general administrative support, including document preparation and basic reporting
- Assist with additional office and coordination projects as required
Skills & Experience
- Previous experience in administration, travel coordination, office support or a customer-facing environment
- Strong organisational skills with excellent attention to detail
- Effective communication and interpersonal skills
- Proficiency in Microsoft Office, including Outlook, Excel and PowerPoint
- Comfortable learning and using new systems and technologies
- Ability to manage multiple priorities and work effectively in a busy environment
What You’ll Bring
- A positive, can-do attitude and strong service mindset
- A proactive and adaptable approach to work
- Excellent attention to detail and reliability
- Strong relationship-building skills with employees, visitors and external suppliers
- A collaborative, team-oriented approach
The Opportunity
This is an excellent opportunity for someone looking to build experience across travel coordination, office operations and employee support within a professional corporate environment. No two days are the same, and you will play a key role in ensuring employees and visitors receive a seamless and efficient experience while supporting the wider Irish business.