Accounts Administrator - Dublin.

Job Title: Accounts Administrator - Dublin Setting: Private Aged Care Facility Location: Dublin Job Type: Full-Time Salary: Based on experience. About the role We are recruiting on behalf of our client for a committed and capable Accounts Administrator. This role involves processing payments, bank reconciliations, resolving queries, and supporting with payroll administration.

Key Responsibilities

Process all supplier invoices received on date of receipt Review the latest bank statements to ensure that the supplier payments via cheque/ Direct Debit have been posted. Customer receipts are posted and update Pegasus for any visa card payments when made Review supplier invoices and statements Note any new admissions and discharges with Regional finance as part of the monthly customer invoicing process. Issue resident statements as requested/ deal with queries Scan all Capex invoices and forward copy to Regional Finance Lodge any cheque/ cash receipts once a week Obtain approval for supplier invoices processed in previous week from Director of Nursing

Fortnightly Payroll Process

Reconcile Roster to TMS clock in information, resolving anomalies Advise of any payroll rate changes, new starters, leavers etc. Submit reconciled payroll to outsourced provider by late pm Tuesday Review and approve payments for accuracy, so that payment can be processed for value on Friday Act as liaison with staff to address any payroll queries that may arise, report up to Regional Finance if you are unsure/ unable to resolve

Mid-Month

Forward Health Trust payment remittances upon receipt to Regional Finance so that they can be allocated to resident accounts Reconcile Petty Cash/ Resident Float balances Schedule a monthly conference call with Regional Finance to review actions/ issues/feedback/ recommendations/ process refinements etc. (standard agenda to be issued) Reconcile payments made via the Visa Card to the monthly Visa Card statement

Beginning of Month

Generate Resident invoices for current month Review Debtors Ledger Report for previous month

Month End

Sales Ledger to be closed one-day post month Email suppliers requesting statements Purchase Ledger to be closed three days’ post month end. Note all ‘late’ supplier invoices for discussion with Regional Finance re accruals

General

Dealing with respites residents sending out welcome packs including financial assessment and now contract of care and also chasing up on these Dealing with the Liaison officer along with public health nurses regarding booking in residents Following up with recruitment agencies for staff Support Director of Nursing in performing ad hoc duties as required

Benefits

Competitive Salary Employee Assistance Programme Statutory Sick Pay PRSA Pension Fund Free Parking Bike to Work scheme Refer a Friend programme If you are a dedicated Accounts Administrator who are compassionate, positive person eager to work hard, then this is a job for you. This is an excellent opportunity to develop or enhance your skills within a supportive environment whilst working with an experienced team of Healthcare Professionals in a diverse, multicultural environment. For further details, please send your CV to: [email protected]