Buying Assistant.

Location: Co. Wicklow (fully onsite) Employment Type: Full-time, Entry-level / Junior Reports to: Procurement Manager

About Our Client

Our client is a growing company based in Co. Wicklow, looking for a Buying Assistant to support their procurement function.

Job Purpose

Supporting the Procurement Manager, this role covers data entry, supplier coordination, and admin across production and procurement — keeping records accurate, timelines on track, and communication flowing between suppliers, internal teams, and logistics partners.

Key Responsibilities

• Input and maintain production data, specs, costings, and supplier details
• Prepare and issue purchase orders; keep supplier price lists and quotes up to date
• Track lead times, delivery schedules, and sample approvals
• Monitor stock levels and repeat order triggers in line with seasonal planning
• Support cost comparisons, margin analysis, and product performance reviews
• Track order progress and flag delays to the manager
• Prepare reports for supplier reviews and planning meetings
• Ensure product documentation is correct ahead of production and shipping
• Support customs documentation, shipping schedules, and quality checks
• Organise supplier compliance documents and tracking spreadsheets
• Log new product information to internal systems in a timely manner
• Schedule meetings, take notes, and manage follow-up actions
• Provide general admin support to the wider team

Skills & Experience Required

• Comfortable with Excel and data entry, with strong attention to detail
• Good organisational and time management skills
• Professional communication for supplier and internal correspondence
• Able to manage multiple priorities in a deadline-driven environment
• Some exposure to merchandising or stock planning is a plus, not essential

Desirable

• Experience in data entry, supply chain, procurement, or production admin
• Experience with inventory or stock management software
• A proactive attitude and willingness to learn new systems
• Previous admin experience in an office-based role is a bonus

To find out more, send your CV to [email protected] or connect with her on Linkedin. Check out our other open jobs here